Northern Ireland Inline Hockey Association
CONSTITUTION
1. NAME
1.1 The Association shall be called:
NORTHERN IRELAND IN-LINE HOCKEY ASSCIATION (NIIHA). Hereinafter
Referred to as the association.
2. AFFILIATION
2.1 The Association shall be affiliated to which ever appropriate Federation, as the
Executive Committee shall decide.
3. AIMS AND OBJECTIVES
3.1 The objectives of the Association shall be to promote and further the interests of
the sport of inline hockey to NIIHA rules throughout Northern Ireland, offering
coaching and competitive opportunities for players and teams.
- The aims and objectives of the Association shall be consistent with the
- furthering of equal opportunities for all groups within the sport of inline hockey
defined in the Association’s Mission Statement, Core Values and Objective
as maybe issued by the Association from time to time.
3.3 A copy of this Constitution will be made available to each club, upon request.
4. MEMBERSHIP
- On payment of the appropriate fees the following categories of membership
shall available:-
- Registered Member; is 18 years old or over and registered as a Player, Coach, Manager, Referee, Game Official or any individual paying the appropriate fee.
- Registered Players/Officials; are under the age of 18 shall register in the appropriate category in order to take part in the playing/officiating aspects of the sport.
4.2 Membership fees shall be agreed at the Annual General Meeting (AGM)
4.3 In accepting membership, the member agrees to abide by the constitution of
Association and the rulings of its Executive Committee, its rules and byelaws which
may be enacted from time to time including, but not limited to Codes such as
NIIHA Disciplinary Code and any Regional Rink premises rules.
4.4 Membership of the Association shall be open, and not unreasonably restricted on
the grounds of sex, race or of political, religious or other opinions, to any person
who is prepared to accept and support the objectives of the Association.
4.5 Individual members under the age of 16 shall be considered Junior members, Junior
members shall not have the right to vote.
4.6 A Parent or Legal Guardian of each junior member shall have the right to one
vote on their behalf.
5. MANAGMENT
- The affairs of the Association shall be conducted by the Executive Committee.
- The officers of the Association shall consist of
The chairman
The Vice Chairman
The Treasurer
The Secretary
The Development officer
The Registration Secretary
The Disciplinary officer
5.3 If the post of any Officer should fall vacant during their term of office, the
Executive Committee shall have the power to appoint a person to fill the
vacancy until the next Annual General Meeting.
- The Executive shall have the power to appoint persons to serve until the next
AGM.
5.4 The Executive shall have the power to delegate its responsibilities to sub-
committees and working groups as it deems necessary.
5.5 The Executive Committee shall have the power to discipline any member for
misconduct.
- All Executive Members shall be members of the Association.
5.7 A quorum for an Executive Committee meeting shall be no less than 75% of
the Officers of the Association.
6. MEETINGS
6.1 The Annual General Meeting of the Association shall be held every year
between the months of April to June when the Annual Report of the
Executive Committee and the statement of accounts up to the end of
the season shall be presented.
6.2 The purpose of the Annual General Meeting shall be to conduct the following
business. It shall hear, in the following order:
1. Minutes of the previous AGM
2. Matters arising
3. Motions to amend or change the Constitution
4. The Chairs Annual Report
5. The Treasurers Annual Report and Budget Statement
6. Appointment of Independent person or persons to audit accounts
7. Reports from any sub committees or working parties established
during the year
8. A report from each League within the Association
9. The Election of Officers
10. Any other business
6.3 Not less than 28 days notice of the date of the AGM shall be given to all
members by the Secretary.
6.4 Nominations for Officers shall be received by the Secretary not less than
14 days prior to the AGM. Nomination shall require signatures from 2
members not of the same clubs. No nominations shall be accepted from
the floor of the meeting. Nominations can only be accepted from persons
eligible to vote at the AGM.
6.6 The dates of general meetings and meetings of the Executive Committee
shall be determined at the previous meeting. In addition, the chair may call
a meeting when he considers it necessary or desirable or upon the written
request of at least 3 members of the Executive Committee.
- An Extraordinary General Meeting (EGM) shall be called by an application
in writing to the Secretary comprising not less than 20 members of the
membership and 50% of the registered clubs. The Executive
Committee shall have the power to call an EGM by decision of a simple
majority of its members.
7. VOTING PROCEDURES
- Each individual registered member shall be entitled to one vote at the AGM/EGM.
7.3 There shall be no voting by proxy.
7.4 A motion shall be carried by a simple majority of those present and voting,
except when the motion is a constitutional amendment which shall require a
two-thirds majority.
- Registered Players /Officials who are under the age of 18 years shall not be entitled to vote but can each be represented by one adult present at the meeting who would be entitled to vote on their behalf, provided always that the Players/Officials Registration Card is available at the relevant AGM, EGM.
- The Chair shall have a casting vote.
8. DISCIPLINE AND APPEALS
- The Executive Committee shall have the power to take appropriate disciplinary
action against any member, and shall have the authority to terminate the
Membership of any guilty of conduct deemed to be to the detriment of the
Association.
8.2 There shall be the right of appeal.
8.3 The appeal should normally be considered within 14 days of it being received.
9. DISSOLUTION PROCEDURES
- In the event of the Association ceasing to exist, and following the discharge of all
debts and liabilities, any assets at the time of dissolution shall become the property
of Cancer Research NI. No member shall obtain any asset from the Association.
- The Association may be wound up on a resolution of the members, passed by a two
thirds majority at a special meeting convened for that purpose upon the request of
75% of members of the Association. At least 14 days notice of the meeting shall
have been sent to all members of the Association.
10. REVIEW OF THE CONSTITUTION
- Proposal for additions to, or alterations of, the constitution shall be submitted
to the Secretary
not less than 21 days before the date of the AGM, or with the request for a special
meeting of Association members. No resolution involving an amendment to the
constitution may be proposed or amended from the floor of a meeting.
10.2 In the event of a proposal for amending the constitution being submitted, the
Secretary shall inform the membership of the proposed motion not
less than 14 days before the AGM.
10.3 Any amendments to the proposed motion duly proposed and seconded in like
manner shall be submitted in writing to the Secretary not later than 7 days
before the said meeting.
10.4 Any alteration to the constitution shall require a two-thirds majority of members
present and voting as permitted.
10.5 In the event of any question or matter arising which is not provided in the
Constitution, such question or matter shall be dealt with by the Executive
Committee whose decision shall be final and conclusive.
Final Draft
Date : 04/02/08
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